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Life itself is full of ups and downs, knowing this beforehand is a gem for the wise which enables them to plan and scheme ahead of bad times, that is why the characteristics that are distinct in an entrepreneur are intelligence, wisdom, and being proactive.
The practice of preparing for downhill in the running of a business, and of taking necessary steps to make sure it takes minimal time to get operations, especially IT involved operations, back to normality is called disaster recovery planning. The sad story in this mix is that it is not always easy to create a disaster recovery plan especially when the business in question is an SME (small and medium enterprise). Doing it well will require time, knowledge, and expertise as measuring the return on investment can be tricky.
What is a disaster recovery plan, anyway?
A disaster recovery plan or a DR plan consists of processes and procedures that a business will follow when IT services are disrupted. This could happen due to some reasons such as natural disasters, technological failures or intentional human factors such as sabotage or terrorism. The basic idea of a DR plan is to restore the affected business processes as quickly as possible, whether by bringing disrupted services back online or by switching to a system set aside as a backup in the case of a contingency.
Your disaster recovery plan should take into account the following:
IT services: Which business processes are supported by which systems? What are the risks?
People: Who are the stakeholders in a given DR process?
Suppliers: Who would you need to contact in the event of an IT blackout?
Locations: Where will you work if the present location is inaccessible or is not ideal for operations?
Testing: How will you test the plan?
At the center of most DR plans are two all-important KPIs, which are typically applied individually to different IT services: recovery point objective (RPO) and recovery time objective (RTO).
RPO: The maximum period of a backup before it ceases to be useful.
RTO: The maximum amount of time that should be allowed to pass before the backup is restored and normal services are resumed.
Structuring the perfect disaster recovery plan
Even a small business DR plan can be a lengthy and complex document. However, most follow a similar structure, encompassing definitions, duties, step-by-step response procedures and maintenance activities. In our template, we’ve used the following outline:
Introduction: A summary of the objectives and scope of the plan, including IT services and locations covered, RPOs and RTOs for different services, and testing and maintenance activities. Also includes a revision history to track changes.
Roles and responsibilities: A list of the internal and external stakeholders involved in each DR process covered, complete with their contact details and a description of their duties.
Incident response: When should the DR plan be initiated, and how and when should all parties concerned like employees, management, partners and customers be informed?
DR procedures: Once the DR plan is underway, the stakeholders can start to action a disaster recovery process for each affected service. In this section, those procedures are set out step-by-step.
Appendices: A collection of any other lists, forms and documents relevant to the plan, such as details on other work locations, insurance policies, and the storage and distribution of disaster recovery resources.
Keeping your disaster recovery plan alive
A disaster recovery plan is useless if it spends most of its life sitting in a drawer somewhere, it should be understood that there’s no point in creating one if you’re not going to allocate sufficient resources to training staff on the existence of the plan, as well as what their roles and responsibilities would be in the event of an IT blackout.
Keeping it up to date is essential, too. As time passes and your business grows, you’ll need to accommodate new systems and IT services in the plan. Be sure to notify any affected stakeholders when you do this.
Finally, you must test your disaster recovery plan and know whether your KPIs are viable, or even whether your procedures are meant for the purpose at all. It can be tempting to test your DR plan in stages, but don’t neglect to test it in its entirety from time to time.
How To Download The Disaster Recovery Plan Template
If you want a complete disaster recovery plan template for your business, follow the procedures to download it.
Pay the sum of N5000 (Five thousand naira only) to the account detail below:
Name: Oyewole Abidemi (I am putting my name and not our company account so you know we are real people and you can trust us)
Thereafter, send us your email address through text message to +234 701 754 2853. The text must contain the title of the disaster recovery plan template you want and also your email address. Immediately after the confirmation of your payment, we will send the disaster recovery plan template plan in Nigeria to your email address where you can easily download it
WE CREATE BUSINESS PLANS ALSO.
P.S: We can also tailor the business plan to your name, business size, industry capital requirements, and more to fit your direct needs. Call or message +234 701 754 2853 for inquiries.