How to Write a Business Continuity Plan For Small Businesses, NPO and NGO

by Demi

Looking for a standard business continuity plan template for your non-profit business or non-profit organization (NGO) after a pandemic like COVID 19 coronavirus?

This is how you should write a business continuity plan template in Nigeria or anywhere in the world for NIRSAL, Grants, CBN and angel investors.




Step 1: Single out the scope of your plan:

The first step in spawning a comprehensive business continuity plan is to single out the objectives of your plan and then set goals accordingly. Here you should be considering how intricate your plan should be and which departments and staff members should be concerned?

When making the scope of your plans, you should also specify the successful result of your plan and which milestones should be tracked during an emergency situation.


Step 2: Assemble a business continuity management team:

The business continuity management team is responsible for the application and execution of your BCP. The size of your team is determined by the size of your company and the way in which you plan on rolling out your program. On the smallest scale, you will want your team to comprise of a Business Continuity Manager, an assistant manager and an administrative assistant for each department in your company.


If you operate a medium to large business, you should consider including extra personnel to spring command and control teams as well as the task-orientated teams.


Command and Control Teams:

Business continuity facilitation.

Crisis management.

Recovery management.

Task-Orientated Teams:


Human Resources.

Internal Communications.


Customer relations.

Supply chain management.

Disaster recovery.

Information technology.

Your BCP should contain the title and contact information of each of the team members listed above. If applicable, you may want to specify backup contacts too.


Step 3: Identify your key business areas and critical functions:

The next step in putting together your business continuity plan is to pinpoint your business’s integral needs. Here you should distinguish which business processes are the most crucial and which would deal the biggest blow to the company if they were to crash. This includes anything that would vitiate your company’s faculty to operate, dent the company’s reputation, and incite major revenue loss.

To gain a better perception of your critical process, classify each of these functions or processes as either:

  • High
  • Medium
  • Low

Find out which business objectives they support, how often they happen, which departments do they affect, and what other parts of the business are subject to these to function?


Step 4: Conduct a business impact analysis:

The next step in creating a business continuity plan is to understand the physical, financial, and operational risks to your company should a major imbalance occur. You can ascertain these risks by implementing a business impact analysis. Have your team make a list of threats and risks that would impact your business. Then scrutinize how each of these could have an effect on your operations. Impacts that you should consider include:

Increase in customer dissatisfaction.

Damage to company reputation.

Loss of sales or income.

Loss of equipment or data.

Delay or loss of new business.

Regulatory fines.


Step 5: Create a plan to keep operations running


This section of a business continuity plan is the most comprehensive, exactly how yours to should be, comprehensive, in-depth and thorough. You can fraction operations activities into prevention strategies, response strategies, and recovery strategies.

  1. Prevention strategies

This section should contain your outlines of any preventative measures that should be taken before a disruption occurs. This may contain creating marginal work solutions for your employees, having backup utility providers, alternative network resources, data backups, and server backups.

A. Response strategies

The sudden disruption of businesses and upspring of emergency events create the need for response strategies. This section should detail what each member of your business continuity team should do in the event of an emergency. This includes all processes that are an immediate reaction to whatever disruptive occurrences ranging from evacuation procedures, safety protocols to staff communications.

B. Recovery strategies

Recovery strategies ensure that critical business processes are restored after an emergency event or major disruption in business. A detailed description of the actions required to keep your business functional until all personal, systems, and facilities are back in full-fledged operations again should be present in your plan.


Step 6: Develop a training curriculum.

After the completion of your business continuity plan, implementing a training curriculum for your business continuity management team and your company employees is important. Training should include a basic overview of your BCP as well as relevant and tactical exercises designed to test the viability of your continuity procedures.

Staging an emergency to establish the efficiency and foolproof level of your plan may be worth it, to expose and highlight loopholes in the plan that needs Improvement.


Step 7: Conduct annual reviews.

Change is constant, it would affect your business as it grows, therefore your BCP to must be affected by change as your business changes. It is important to execute annual reviews of your BCP to make sure that it aligns with the current procedures and requirements in your company.


How To Download the complete Business Continuity Plan Sample for NGO and Small Businesses (PDF and Doc)

Pay the sum of N5000 (Five thousand naira only) to the account detail below:
Bank: GTBank
Name: Oyewole Abidemi (I am putting my name and not our company account so you know I am real and you can trust me, and trace me)
Ac/No: 0238933625
Type: Saving


P.S: We can also tailor the business plan to your name, business size, NGO, NPO, industry capital requirements, and more to fit your direct needs for your small business or Non-Profit Organization (NGO). Call or message +234 701 754 2853 for enquiries

Thereafter, send us your email address through text message to +234 701 754 2853The text must contain the title of the business plan you want and also your email address. Immediately after the confirmation of your payment, we will send the Business Plan to your email address where you can easily download it.



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